AI prompts for email professionals. Cold outreach that gets replies, follow-up sequences that close deals, client communication templates, sales sequences, and support responses. Each prompt is tested for deliverability and engagement.
Write a cold email that feels like a warm introduction, not a sales pitch.
About the recipient:
- Name: {name}
- Title: {title}
- Company: {company}
- Company size: {size}
- Recent news/trigger: {trigger_event, e.g., "just raised Series B", "launched new product", "hiring for X role"}
- Their LinkedIn/content: {relevant_observation}
What I offer: {your_value_prop}
My ask: {desired_action, e.g., "15-min call", "try our tool", "intro to someone"}
Requirements:
1. Subject line: 3 variations (under 6 words, no spam triggers)
2. Opening line: Reference something specific about THEM (not you)
3. Body: Connect their situation to your value in 2-3 sentences
4. Social proof: One specific, relevant result (not generic claims)
5. CTA: Low-friction ask (not "buy my thing")
6. PS line: Optional pattern interrupt
7. Total length: Under 120 words
Rules:
- No "I hope this finds you well"
- No "I noticed that..." (overused)
- No "I'd love to..." (makes it about you)
- Write like a human, not a sales robot
- One idea per email, one CTA per email
Tip: The trigger event is everything. "I saw you just launched X" gets 3x the reply rate of generic emails. Always lead with why you're reaching out NOW.
#2Follow-Up Sequence (5-Touch Cadence)+
Create a 5-email follow-up sequence for a cold outreach campaign.
Context:
- Initial email topic: {what_the_first_email_was_about}
- Target persona: {persona}
- Value prop: {value_prop}
- Industry: {industry}
Generate 5 follow-ups with increasing urgency but never desperation:
EMAIL 2 (Day 3): "The Bump"
- Short, adds one new piece of value
- Not "just checking in"
EMAIL 3 (Day 7): "The Value Add"
- Share a relevant resource, insight, or case study
- Position yourself as helpful, not needy
EMAIL 4 (Day 14): "The Social Proof"
- Specific result you achieved for similar company
- Create FOMO without being pushy
EMAIL 5 (Day 21): "The Breakup"
- Acknowledge they're busy
- Make it easy to say "not now" vs "never"
- Leave the door open
For each email:
- Subject line (3 options, including reply-thread style)
- Body (under 80 words)
- CTA variation
- Send time recommendation
Tip: The "breakup email" (#5) often gets the highest reply rate. Something about knowing you'll stop emailing triggers a response.
#3LinkedIn Connection Message to Email Bridge+
Create a multi-channel outreach sequence that starts on LinkedIn and moves to email.
Target: {persona_description}
Goal: {desired_outcome}
My background: {relevant_credibility}
STEP 1 - LinkedIn Connection Request (under 300 chars):
- Personalized reason to connect
- No pitch in the request
STEP 2 - LinkedIn Message (after accepted, Day 1):
- Thank for connecting
- Ask a genuine question about their work
- No selling
STEP 3 - LinkedIn Engagement (Day 2-4):
- Comment on their recent post (suggest what to say)
- Like 2-3 of their posts
STEP 4 - Email (Day 5):
- Reference the LinkedIn connection
- Bridge to your value prop naturally
- CTA for a conversation
STEP 5 - LinkedIn Message (Day 8):
- Follow up on email with a softer touch
- Share something valuable (article, intro, insight)
For each step: Exact copy + timing + what makes it feel natural, not automated.
Tip: Engaging with their content before pitching creates familiarity. They'll recognize your name when the email arrives.
#4Warm Introduction Request Email+
Write an email asking a mutual connection for an introduction.
Who I want to meet: {target_name} at {target_company}
Our mutual connection: {connector_name}
My relationship with connector: {how_we_know_each_other}
Why I want to connect: {reason}
What I can offer them: {value_to_target}
Generate:
1. Email to connector asking for intro:
- Remind them of your relationship
- Explain why this connection matters
- Make it EASY for them (include a forwardable blurb)
- Respect their right to say no
2. The "forwardable blurb" (what connector can forward):
- 3-4 sentences max
- Why you're relevant to the target
- Specific ask (coffee, call, advice)
- Makes the connector look good
3. Follow-up email to target (after intro is made):
- Thank both connector and target
- Restate your value briefly
- Propose specific next step with times
Rules: Never make the connector feel used. Always give them an easy out.
Tip: The forwardable blurb is the most important part. Make it so good that your connector can just hit "forward" without editing.
#5Subject Line A/B Test Generator (20 Variations)+
Generate 20 subject line variations for this email campaign.
Email type: {type, e.g., "cold outreach", "newsletter", "product launch", "re-engagement"}
Audience: {audience}
Main message: {core_message}
Tone: {tone}
Generate 20 subject lines across these categories:
1. CURIOSITY (4 variations): Make them wonder what's inside
2. BENEFIT-LED (4 variations): Lead with what they get
3. PERSONALIZED (4 variations): Use name, company, or role
4. URGENCY (4 variations): Time-sensitive without being spammy
5. QUESTION (4 variations): Provoke thought or self-reflection
For each subject line:
- The subject line itself
- Predicted open rate vs. average (higher/lower/average)
- Preview text to pair with it (40 characters)
- Best audience segment for this style
Rules:
- Under 7 words (mobile-friendly)
- No ALL CAPS
- No excessive punctuation (!!!)
- No spam trigger words (free, guaranteed, act now)
- Mix of emoji vs no emoji options
Tip: Test subject lines against each other in batches of 4. Send each variation to 10% of your list, then send the winner to the remaining 60%.
#6Cold Email for Different Buyer Personas+
Write the same cold email adapted for 4 different buyer personas.
Product/Service: {what_you_sell}
Core value: {main_benefit}
Write a tailored version for each:
PERSONA 1: {title_1, e.g., "CEO/Founder"}
- They care about: Vision, ROI, competitive advantage
- Language: Strategic, bottom-line focused
PERSONA 2: {title_2, e.g., "VP Marketing"}
- They care about: Results, attribution, team efficiency
- Language: Metric-driven, outcome-oriented
PERSONA 3: {title_3, e.g., "Head of Operations"}
- They care about: Process, reliability, time savings
- Language: Practical, detail-oriented
PERSONA 4: {title_4, e.g., "Developer/IC"}
- They care about: Technical quality, ease of use, docs
- Language: Technical, no-BS, peer-to-peer
For each version: Subject line, body (under 100 words), CTA tailored to their decision-making process.
Tip: CEOs respond to 3-line emails. ICs respond to technical details. Match your format length to their attention span and decision authority.
#7Referral Request After Positive Interaction+
Write a referral request email to send after a positive customer interaction.
Context:
- Customer name: {name}
- Positive interaction: {what_happened, e.g., "left a 5-star review", "renewed contract", "praised us in a meeting"}
- How long they've been a customer: {duration}
- Ideal referral profile: {who_you_want_referred_to}
Generate:
1. The referral ask email:
- Acknowledge the positive interaction
- Ask specifically (not "do you know anyone")
- Describe exactly who you're looking for
- Make it easy: Provide a template they can forward
- Offer something in return (but keep it authentic)
2. Forwardable intro template for the customer:
- They can send this to the referral with minimal editing
- Positions you well without overselling
- 4 sentences max
3. Thank you email (after they make the referral):
- Genuine gratitude
- Update on what you'll do with the intro
- Mention the reward/gesture if applicable
Tone: Grateful, specific, easy to act on. Never guilt-trip.
Tip: Time this within 24 hours of the positive interaction. The emotional high fades fast. Strike while they're happiest.
#8Event Follow-Up Email Sequence+
Create follow-up emails for people I met at: {event_name}
Event type: {type, e.g., "conference", "networking dinner", "trade show"}
My role: {your_context_at_event}
Generate templates for 3 categories:
1. HOT LEADS (expressed interest):
- Email 1 (same day): Reference specific conversation
- Email 2 (Day 3): Share promised resource
- Email 3 (Day 7): Propose specific next step
2. WARM CONNECTIONS (good conversation, no explicit interest):
- Email 1 (Day 1): Personal note, share something relevant
- Email 2 (Day 10): Provide value, soft mention of your work
3. COLLECTED CONTACTS (badge scans, brief interactions):
- Email 1 (Day 1): Quick intro, reference the event
- Email 2 (Day 5): Something valuable, no ask
Each email: Subject, body (under 80 words), CTA.
Include merge fields: {first_name}, {topic_discussed}, {company}
Tip: Take notes about each person during the event. "You mentioned your team struggles with X" in a follow-up is 10x more powerful than generic outreach.
#9Objection Handler Email Templates+
Create response templates for common sales objections received via email.
Product: {product}
Price: {price}
Write empathetic, non-pushy responses for:
1. "Too expensive" / "Not in the budget"
2. "We're happy with our current solution"
3. "Not the right time" / "Maybe next quarter"
4. "I need to check with my team/boss"
5. "Can you send more information?" (stall tactic)
6. "We tried something similar and it didn't work"
7. "We're too small/big for this"
8. "How is this different from [competitor]?"
For each objection:
- Acknowledge their concern genuinely
- Reframe without dismissing
- Provide new evidence or perspective
- End with a low-pressure next step
- Keep under 100 words
Important: Never argue. Never use "but." Use "and" to pivot.
Tip: The "send more info" objection is almost always a polite no. Respond with: "Happy to! What specifically would be most helpful?" Forces them to engage or opt out honestly.
#10Re-Engagement Campaign for Cold Leads+
Write a 3-email re-engagement sequence for leads who went cold.
Context:
- Last contact: {how_long_ago}
- Previous interaction: {what_happened_before}
- Reason they went cold: {suspected_reason}
- What's new since then: {new_feature, case_study, or_news}
EMAIL 1: "The Check-In" (send immediately)
- Acknowledge the gap without guilt
- Lead with something new and relevant
- Simple yes/no ask
EMAIL 2: "The Value Gift" (Day 5)
- Share something genuinely useful (not about your product)
- Position as "thought of you when I saw this"
- Soft reminder of your value
EMAIL 3: "The Clean Slate" (Day 12)
- New approach angle (not repeating old pitch)
- Reframe your value based on what's changed in their world
- Clear opt-out: "If this isn't relevant, I'll stop reaching out"
Subject lines should NOT reference past conversations ("Following up on...").
Instead, start fresh as if it's a new relationship.
Tip: "What's changed since we last spoke" is a powerful opening. It creates curiosity and implies you have something new worth their time.